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Uncovering the TOP 5 Challenges for Running a Small Fleet & How Technology Can Solve Them 

Running a car carrier's small fleet can be a profitable business, but it is not without its challenges. Small business fleet managers face challenges with limited resources to rely on when problems arise. Unlike larger companies, they may not have access to a policy handbook to guide decisions on repairing or replacing older vehicles. They may also lack an HR department to handle disciplinary actions for drivers who receive tickets while on their routes.

According to Mordor Intelligence, small fleet owners have been slow to adopt fleet management technology due to several factors, including limited awareness, smaller operations, constrained budgets, compliance norms, high capital requirements, increased operational costs, resistance to change, Limited access to resources, and Compatibility issues. Next, we will uncover the most common issues, while also unveiling how technology can address these challenges.


Fuel Efficiency & Costs

To address this issue, small fleet managers can consider installing a fleet management system that tracks excessive idling across the fleet. This system can provide valuable insights into how efficiently drivers operate their vehicles and identify areas where fuel is wasted. By leveraging this data, fleet managers can identify drivers who require coaching and support and improve utilization rates.

According to the Fuel Zcard, most trucks consume around 8% of their fuel on idling, leading to fuel wastage. Unfortunately, most small fleet owners may lack the resources and expertise to implement effective fuel efficiency measures. Additionally, smaller fleets may not have access to the latest technologies, such as fuel-efficient vehicles and advanced telematics systems, which can optimize fuel usage and reduce costs by up to 20%.


Limited Visibility

Small fleet administrators frequently have fewer resources, including time, staff, and technology, which can make it difficult to successfully oversee the actions of their fleet. Limited visibility can cause several problems, including ineffective scheduling, driver conduct issues, and car upkeep problems. Small fleet administrators might not have access to vital information, such as car position, pace, and gasoline usage, which could affect their capacity to make wise choices.

The absence of centralized tools for monitoring and controlling fleet activities presents another difficulty. Small fleet managers frequently depend on labor-intensive, error-prone routine processes like spreadsheets and paper records. It may be challenging to monitor crucial data, spot trends, and come to wise choices using these antiquated techniques Additionally, small fleet administrators may find it challenging to handle a variety of tasks at once, including handling secretarial duties, managing the fleet, and attending to client requirements. This may result in a dearth of resources and concentration, making it difficult to organize the duties involved in fleet administration.


Route Optimization

It is quite difficult to discover the optimal routes daily, and even the most experienced route planners will have to spend significant time manually plotting routes. Besides, their experience will be useless when unforeseen road events occur. Furthermore, a small fleet owner cannot afford missed or late deliveries, as a poor reputation and consistent negative feedback can bankrupt them.

In this pursuit, small fleet managers can take a more proactive approach to route optimization to save even more fuel. Drivers need to understand the impact of every decision they make, such as how they drive, how they book their schedules, how many stops they make, and whether they plan trips according to efficient routes. Small fleet managers can increase efficiency and profitability by educating drivers on the importance of fuel efficiency and providing them with the necessary tools and support.

Fleet Maintenance

Fleet maintenance and asset utilization are critical factors for any business with a fleet of vehicles. Regular maintenance ensures that vehicles are in top working condition, reducing the risk of breakdowns and unexpected repairs. By implementing a regular maintenance schedule, small fleet managers can fix issues proactively, saving both time and money.

To further optimize their maintenance schedule, small fleet managers can consider using digital solutions that track and monitor maintenance requirements. These solutions can suggest smart schedules based on the vehicle’s usage and provide early alerts for signs of malfunction. Small fleet managers can significantly reduce costs by resolving issues before they become major problems.


Drivers Safety

Small fleet managers often have limited budgets, making investing in costly collision mitigation technology challenging. Moreover, it can be difficult for small fleet managers to keep track of all their drivers’ driving habits and ensure they follow safe driving practices. Installing collision mitigation technology in vehicles can help reduce the chances of accidents. Advanced sensing technology can monitor the streets and detect obstacles, warning drivers of impending problems. This technology can also prevent drivers from losing control of the wheel, which can cause truck accidents.

In addition to investing in technology, small fleet managers can implement strict safety policies and provide their drivers with regular training. Safe driving practices, such as maintaining a safe distance, avoiding distractions, and obeying traffic rules, can significantly reduce the risk of collisions.


Technology — the Ultimate Solution for Small Fleet Management

Discussing the challenges encountered in small fleet management most car carriers declare, that as a small fleet, sometimes they feel like they get lost in the shuffle, and they want things that align with what bigger carriers do.

In this context, Universal Transit is revolutionizing the auto transport industry with its cutting-edge AI-powered platform that automates, digitizes, and provides visibility into day-to-day operations. This all-in-one solution caters to shippers, brokers, carriers, and dispatchers nationwide, simplifying the transportation process like never before.

With Universal Transit, you’ll never miss a beat with our advanced features like inspection reminders, registration reminders, and maintenance reminders, ensuring that your fleet is always in top condition. Our driver and truck assignment feature allows you to seamlessly manage your fleet, while our route optimization algorithm helps you save money by optimizing your routes and decreasing fuel consumption. And that’s not all; Universal Transit also provides a comprehensive onboarding process for drivers and trucks.


Bottom Line

Moving forward, small fleet managers can use breakthrough technological solutions like Universal Transit that give them real-time insight into their fleet operations to deal with these issues. Automating monitoring and data gathering with fleet management software can simplify tracking cars, fuel efficiency, and maintenance requirements.

Join us today and experience the benefits of our AI auto transport solutions!

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